Executive Assistant to CEO
As Executive Assistant you will provide key administrative support for the Agency’s CEO, as well as be responsible for a range of administrative and operations duties. In this role, you will primarily support the CEO with their agenda, but also help leadership team members coordinate key meetings, be the main liaison for Board communications and scheduling, and manage some of the office’s general administrative needs. You’ll have a unique opportunity to work with all functions and be a valued member of our team who gets to see all the aspects of what makes our Agency great
Key Responsibilities
Manage the CEO’s calendar and proactively schedule external and internal meetings. Assist with meeting preparations, including agendas, advance materials, logistics, location set up, etc.
Draft and email communications on behalf of CEO with the Board of Directors, staff, external constituents
Book travel arrangements for CEO and Leadership team; manage their monthly expense reports
Help draft board communications, keep detailed records of all matters pertaining to the Agency’s different Board functions, attend Board meetings, and maintain board minutes and documentation
Partners with the agency’s leadership team to schedule meetings and provide support for administrative tasks
Ensure that the Agency’s facilities have all necessary supplies and partner with the Operations team as needed general department support
Order necessary office supplies, help with office upkeep, and partner with the Operations team as needed general department support
Provide additional support with activities and special projects as assigned by CEO
Basic Qualifications
Bachelor’s degree with 5+ years of administrative and customer services experience
Excellent computer skills with strong knowledge of all Microsoft Office tools, video conferencing tools (Zoom, MS Teams, etc.) and Salesforce
Ability to commute to both agency office locations (Boston, MA, & Hyannis, MA)
Capacity to lift up to 25 lbs
Desired Qualifications
10+ years of relevant work experience, including 4+ years of executive assistant experience
Demonstrated ability to provide superior customer service
Proven track record of creating creative and engaging communications
Strong technical ability and a passion for piloting new and emerging technologies
Excellent verbal, written, and phone communications skills. Ability to successfully work independently and in a team environment
Sound judgment, initiative, and ability to maintain confidentiality
Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting
Enthusiastic, high-energy, can-do attitude with positive sense of humor